Understanding Call Time in Theater: Preparation for Performances and Rehearsals

Call time plays a crucial role in the world of theater, ensuring that artists and crew members arrive at the theater at the right time to prepare for performances or rehearsals. The timing can vary depending on the type of event, and it is important for everyone involved to be aware of their specific call times before heading to the theater.

The Importance of Call Time

Call time is the time at which performers must report to the stage manager to begin their preparations for a performance or rehearsal. This can vary based on the type of event, whether it is a performance or a rehearsal, as well as the specific needs of each production. Typically, call times are communicated in advance and can differ for different roles, such as actors, stage crew, and musicians.

Call Times for Performances

For performances, call times may be earlier than the curtain time. This earlier call ensures that performers have ample time for warm-ups, costume changes, and technical checks. These steps are crucial for setting the right mood and ensuring smooth transitions during the show. For example, actors may need time to put on costumes and do hair and makeup, while stage crew will be preparing props and ensuring that all technical aspects are in place.

Call Times for Rehearsals

Rehearsals may have call times based on their needs. For instance, if a scene is intricate or complex, the call time may be earlier to allow for thorough preparation. Rehearsal call times are often based on the complexity of the scenes, the number of dresser changes, and the overall coordination required. The call time communicated to actors, directors, and other personnel may also differ based on their specific roles and responsibilities.

Call Time and Arriving Early

Arriving early is always beneficial for both performers and crew members, as it allows extra time for preparation and personal tasks. It is not uncommon for experienced stage managers to advise that 'if you are early, you are on time; if you are on time, you are late.' In other words, getting to the theater a little early can be less stressful and leaves room for unforeseen issues. It is always a good idea to arrive before the call time, so you can get into costume, run lines, or do other necessary tasks.

Call Time in Practice

A theater may schedule a tech rehearsal with call times such as 6:30 for technicians and 7:00 for actors. Actors and technicians are expected to arrive at these times to perform their duties. If you are able to get there early, it is highly recommended as it helps with preparation. Not forgetting to eat and stay hydrated is crucial, as dehydrating during a performance can be problematic.

Decision-Making on Call Times

Call times for rehearsals and performances are typically decided based on the Director's or Company Manager's needs. In rehearsals, the Deputy Stage Manager (DSM) disseminates the information to the cast. They may need to adjust call times for rehearsals, such as adding extra time for a notes session or a dress rehearsal.

For performances, the call time can vary. Sometimes it might be the half hour before what we call 'beginners' in the UK (35 minutes before curtain up), while in other cases, it might be 'x minutes before the half.' The decision on call times is often made by the Director during rehearsals and by the Company Manager in performances.

In conclusion, understanding call times is essential for any performer or crew member in the theater. It ensures that everyone is prepared and ready to go when the time comes. Whether it is a performance or a rehearsal, being aware of your call time and arriving early can significantly enhance your performance and the overall experience of the production.